HIPPA Compliant “IT”

CONTACT INFO

855.854.4722

support@compliancygroup.com

www.compliancygroup.com

Table of Contents 2
Verified and Validated 3
Seal of Compliance Overview 4
Audit Response Program™ 5
Seal of Compliance Resources 6

The Seal of Compliance Code for Your Website

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Compliancy Group’s Press Release Template

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HIPAA Verified Press Release

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Seal of Compliance Signature for Email

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Seal of Compliance Decal

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Seal of Compliance Letter and Certificate of Compliance

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HIPAA Compliance (Seal of Compliance) Letter

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Congratulations! Your hard work has paid off and you have earned your Seal of ComplianceTM. You can confidently focus on your business knowing that Compliancy Group, the leader in simplified compliance, has verified and validated your “good faith effort” to satisfy the HIPAA law and regulations. You have truly accomplished something great that your organization can be proud of.

 

With the Seal of Compliance displayed on your website, visitors will see that you take protecting sensitive health information seriously. The Seal of Compliance will differentiate your organization and provide your patients and clients peace of mind that you are protecting their information.

 

This package provides the information you need to illustrate the efforts you have taken to satisfy the law. Instructions on how to add the Seal to your website and email signature are contained in this document. In addition, we will provide you with a Seal of Compliance sticker decal to display in your office.

 

Thank you for being a valued client. We hope that you have had an enjoyable experience working with us, and we look forward to continuing to serve you. If at any time you have a breach, incident, or need support, please call us at 855.854.4722 or email us at support@compliancygroup.com.

 

Thank you for placing your trust in us.

Compliancy Group

The Department of Health and Human Services (HHS) is the federal agency that enforces HIPAA. HHS does not provide or endorse HIPAA certifications. When HHS conducts an audit, it looks at whether an organization can demonstrate that it has made a good faith effort toward achieving HIPAA compliance.

 

Compliancy Group’s Seal of Compliance is the recognized third-party HIPAA compliance verification standard for healthcare professionals, vendors, and IT professionals across the healthcare industry.

 

The Seal of Compliance is issued by Compliancy Group upon users’ completion of their HIPAA compliance program using The Guard. The Seal of Compliance verifies and validates that users of The Guard have made a every effort to satisfy the HIPAA regulations, and have the documentation to illustrate it.

 

Since you have successfully completed our implementation process, and your Compliance Coach has verified and validated your compliance program, you have been granted access to our Seal of Compliance. The Seal of Compliance is issued in digital format to be displayed on your website and email signature, in addition to a physical decal which can be displayed in your office.

 

The Seal of Compliance serves as a great differentiator. The presence of the Seal of Compliance on your website proves to visitors that you care about safeguarding their information. They can be confident that when they choose your practice or firm, that you will do all that is necessary to protect their sensitive information.

The Audit Response Program is Compliancy Group’s proprietary methodology for tracking and responding to the Office for Civil Rights (OCR) investigations and HIPAA audits. The Audit Response Program supports users in the event of a HIPAA investigation, providing documentation and reports pulled directly from their organization’s unique compliance program in The Guard.

 

As a client of Compliancy Group, you have full access to our Audit Response Program. Our team of Compliance Coaches access your profile in The Guard and assist in the preparation of the documentation to illustrate your compliance efforts. This documentation is then stored in The Guard, ready to be provided to HHS in the event of an audit.

 

The Audit Response Program will work with your organization’s Compliance Officer to meet OCR deadlines, requests for reports, and any additional follow-up documentation that may be necessary.

 

The Audit Response Program:

 

◈ Provides necessary documentation to OCR

◈ Answers client questions throughout the investigation

◈ Verifies and validates your good faith effort toward compliance

◈ Provides peace of mind

 

Please note that Compliancy Group cannot guarantee the efficacy of the Audit Response Program for clients who have used third-party, pre-existing, or customized Policies, Procedures, and Training.

 

We believe that the path to passing an audit is through illustrating your good faith effort towards compliance. We give you the industry-leading tools you need to demonstrate your compliance efforts. We also give you peace of mind that we have you covered. None of our clients has ever failed an audit.

 

 

The content below can be uploaded to your “Seal of Compliance” folder in the document manager and can be accessed there at any time.

The Seal of Compliance HTML is designed to be added to your website to proudly display your commitment to the protection of client health information. The Seal will automatically be linked to our verification page and should be sent to your webmaster (or whoever handles your website) to implement the Seal on your homepage, footer, and wherever else you see fit! If you have any issue or concerns please contact sealofcompliance@compliancygroup.com.

 

HIPAA Seal of Compliance” width=

To help you differentiate your organization, we provide a template for you to complete and send out to press release services. We will also post the press release on our third-party sites promoting your compliance and your business! Please feel free to add as much unique data as you’d like. We have included guidance on how to customize the press release in the template. Once you have completed the release, please send a copy to sealofcompliance@compliancygroup.com ($5,000 value).

COMPANY NAME Achieves HIPAA Compliance with Compliancy Group

 

SUMMARY:

 

COMPANY NAME has demonstrated its good faith effort toward HIPAA compliance by completing Compliancy Group’s proprietary HIPAA compliance process.

 

Press Release:

 

COMPANY NAME is pleased to announce that it has taken all necessary steps to prove its good faith effort to achieve compliance with the Health Insurance Portability and Accountability Act (HIPAA). Through the use of Compliancy Group’s proprietary HIPAA solution, The GuardTM COMPANY NAME can track their compliance program and has earned their Seal of ComplianceTM. The Seal of Compliance is issued to organizations that have implemented an effective HIPAA compliance program through the use of The Guard.

 

HIPAA is made up of a set of regulatory standards governing the security, privacy, and integrity of sensitive healthcare data called protected health information (PHI). PHI is any individually identifiable healthcare-related information. If vendors who service healthcare clients come into contact with PHI in any way, those vendors must be HIPAA compliant.

 

COMPANY NAME has completed Compliancy Group’s Implementation Program, adhering to the necessary regulatory standards outlined in the HIPAA Privacy Rule, Security Rule, Breach Notification Rule, Omnibus Rule, and HITECH.  Compliancy Group has verified COMPANY NAME’s good faith effort to achieve HIPAA compliance through The Guard.

 

“Quote from your company”

 

Clients and patients are becoming more aware of HIPAA compliance requirements and how the regulation protects their personal information. Forward-thinking providers like COMPANY NAME choose the Seal of Compliance to differentiate their services.

 

About Company Name:

Description of company.

 

About Compliancy Group:

HIPAA should be simple. That’s why Compliancy Group is the only HIPAA software with expert Compliance CoachesTM holding your hand to simplify compliance. Built by auditors, Compliancy Group gives you confidence in your compliance plan to reduce risk, increase patient loyalty, and profitability of your organization. Visit https://www.compliancy-group.com or call 855.854.4722 to learn how simple compliance can be.

 

 

Verify our Seal of Compliance!

By displaying the Seal of Compliance in your email signature, you showcase your commitment to HIPAA compliance in all of your emails. This allows email recipients to be confident that you are making every effort to protect their sensitive data. Please save the image, place it in your signature and link to https://compliancy-group.com/hipaa-compliance-verification/

You will be receiving a Seal of Compliance in the mail that can be placed on your office window, at your front desk, or anywhere else you have foot traffic or visitors. Please display the Seal of Compliance to confidently illustrate the efforts you’ve taken to achieve HIPAA compliance and safeguard your PHI. If you have any questions or would like additional decals please email sealofcompliance@compliancygroup.com.

Organizations can share or send the letter to address inquiries regarding their compliance efforts. The certificate can be printed out to display at your location for all of your visitors to see. Our clients use these to demonstrate that they have implemented an effective compliance program. What better way to showcase your dedication to HIPAA compliance!

To Whom It May Concern,

 

We are pleased to announce the organization that bears our Seal of Compliance has completed all of its required HIPAA annual audits for the year 2020, through the use of our compliance tracking solution, The Guard.

Compliancy Group has issued its Seal of Compliance, verifying and validating that the organization has taken the necessary steps to demonstrate its good faith efforts to achieve compliance with HIPAA regulations.

 

To earn the Seal, the organization completed the following efforts:

 

Security Self-Audits (Security Standards, Asset and Device, Physical Site, and Security IT Risk Analysis), documented a good faith effort to comply with the administrative, physical, and technical safeguard requirements of the HIPAA Security Rule, set forth in 45 CFR 164.308, 164.310, and 164.312, respectively.

 

The HIPAA Privacy Standards Self-Audit, documented a good faith effort to comply with the Privacy Rule standards. The HITECH Subtitle D Self-Audit, has made a thorough, documented assessment of its preparedness for a data breach, and has documented procedures for breach notification identification, response, and remediation.

 

If you have any further questions about the HIPAA compliance program, or the Seal of Compliance, please reach out to sealofcompliance@compliancygroup.com.

 

Thank you,

 

Compliancy Group, LLC

sealofcompliance@compliancygroup.com

855-854-4722

 

 

About Compliancy Group:

HIPAA should be simple. That’s why Compliancy Group is the only HIPAA software with expert Compliance CoachesTM holding your hand to simplify compliance. Built by auditors, Compliancy Group gives you confidence in your compliance plan to reduce risk, increase patient loyalty, and profitability of your organization. Visit https://www.compliancy-group.com or call 855.854.4722 to learn how simple compliance can be.

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